Employment Verification Letter Template

An employment verification letter is an official document printed by a company on its letterhead stating that a specific person, in whose name the letter is printed, is an employee of the company. The person in whose name the letter is printed should be an employee of a company according to the definition of ’employee’ in the country in which he is working.

[Name of the Authority]
[Designation of the Authority]
[Name of the Sender Company]
[Address of the Sender Company]

Date: [Month and date, Year]

[Name of the Addressee]
[Designation of the Addressee]
[Name of the Addressee’s Organization]
[Address of the Addressee’s Organization]

Re: Employment Verification for [Name of the Employee]

Dear Mr./Ms./Mrs./Dr. [Full name of Addressee]:/To Whom it May Concern:

[Introduction] This letter is to inform you that [name of the employee] is working in our company [name of the employing company] as a [designation of the employee].

[Employee history] He has been working here for the past [time period] months. His gross monthly remuneration is $ [amount].

[Closing] If you need any more details, please feel free to contact us.

[Formal Closure] Sincerely,

[Signature of the authorizing person]

[Name of the authorizing person]
[Designation of the authorizing person]
[Contact number of the authorizing person]

Appointment Letter Template

An appointment letter is a way of informing a prospective employee, in writing, that he or she has been offered a position in a company. It is an important document that needs to be given to every new employee.

Your Name
Name of Your Organization
Address

Date

Name of Addressee
Address

Salutation/Greetings
Dear Ms./Mr. (addressee),

The introductory paragraph of the letter should welcome the addressee into the organization and should congratulate him or her on being appointed to the position that he or she has been hired for.

The second paragraph of the letter should always mention all the necessary details like the date of joining for the addressee. Also it is important to mention what the addressee will be expected to do on his or her first day at work. It is essential that you mention all the documents and paperwork that the addressee will be expected to fill on the first day and also provide a list of all the documents that the addressee needs to bring with him or her.

If you are including a third paragraph in the letter, then ensure that you mention the address at which the addressee will need to report to and the time that he or she is expected to come to work at. Also mention your own contact details, so that in case of any confusion, the addressee can contact you.

Valediction/Goodbye
Yours sincerely,
(Your name)